Travel grant applications

Queens' is able to provide funding to assist with travel, whether this be to support your academic work or for personal development. Awards are made from one of the following funds at the College's disposal.

Dr Lewis Owens Postgraduate Travel Bursary. For postgraduate students, to support academic-related travel with a preference for conference attendance. Priority is given to students with limited financial resources.

Expedition fund. For undergraduate travel.

Hughes-Hallett Travel Award. For undergraduate students to travel abroad to further their studies or undertake voluntary projects. Preference is given to first year students who are not studying a language, but who wish to gain some language exposure.

Ian E Linnington Travel Award. Awards are granted to undergraduate or graduate students, for academic and/or recreational travel as part of a project or expedition involving initiative and industry which will assist the growth of a student's personality, maturity and understanding of the world. 

John Collins Bursary. Available to PhD students in the field of Chemistry to attend academic conferences.

Jubilee Fund. Available to current undergraduate and graduate students in support of any project or expedition requiring the exercise of initiative and industry, which might assist the student's education or generally promote the growth of his or her personality, maturity and understanding of the world.

Leonard Manns Fund. Travel grants and bursaries for undergraduate and postgraduate students.

Perry Fund. To support travel for academic purposes by graduate and research students.

Professor Ajit Singh Travel Award. Available to current undergraduate and graduate students of Queens' wishing to travel to any country with a developing economy (as defined by the World Bank or IMF) to undertake research that will contribute to our understanding of economic and social development.  This is broadly, but not exclusively, defined as Economics, Sociology, Natural Sciences and Medicine.  Awards are also available to support graduate and undergraduate students to present their research at European conferences.

Spearing Travel Grant. To promote technical and industrial visits abroad which are not part of normal coursework. Preference is given to undergraduate and postgraduate students studying one of the branches of Engineering.

Taylor Travel Bursary. To assist Modern and Medieval Language students with academic-related travel costs, including assistance with the year abroad undertaken as part of the Tripos, and also more generally travel to countries relevant to students’ studies, especially European countries.

Treglown Fund. For undergraduate and graduate travel abroad to undertake worthwhile projects.

Weil Fund. For undergraduate and graduate travel to North and South America.

To apply, please read the notes below and complete the form at the bottom of the page. Application deadlines for 2021-22 are 5 November 2021, 11 February 2022, 13 May 2022 and 29 July 2022.

Notes

  1. To be eligible for a travel grant, you must be enrolled as a current student now and at the time of the proposed travel.
  2. The form should be accompanied by a statement of justification, how it will benefit your academic or personal development, details of your proposed travel, a risk assessment and an itemised budget. Please note that we do not normally cover the cost of meals while travelling.
  3. For 2021-22, the maximum reimbursable amount will be £1000. This may be reduced if a particularly large number of applications are received.
  4. Where alternative sources of funding are readily available (e.g. for travel to academic conferences or for course-related fieldwork), the College will normally make a partial contribution to your expenses and will expect you to apply to these alternative sources for the remainder.
  5. It is a condition of several of our funds that recipients of awards write a brief report about their project or expedition, for publication by the College and feeding back to benefactors.
  6. Only one application may normally be made in each academic year, unless an exceptional case can be made on academic grounds. In the event of applications exceeding available funding, priority will normally be given to those students who have not received funding previously.
  7. Applications will be considered four times each academic year.  Completed forms must be submitted before the deadline date on which you wish your application to be considered (see above). The outcome of your application will be notified by email.
  8. No retrospective travel claims will be considered, applications and risk assessments must be received before your date of departure.
  9. Payment will be made via your College account.
  10. Copies of receipts, totalling the full amount of the travel grant, must be submitted to the Tutorial Office within 30 days of your return. Failure to do so may result in repayment of the grant to the College.

Application

Academic-related travel plans should be discussed with your Tutor and/or Director of Studies/Supervisor. Additionally, undergraduates planning any travel during the Christmas or Easter vacations should discuss their intentions with their Director of Studies. Please indicate in the form below who you have discussed your plans with, where applicable. 

A risk assessment form must be completed by all applicants, to be uploaded as part of your application below.

We will use the information submitted in this form for dealing with your request. This might include contacting you to request further details if needed or communicating a resolution. The contents of form submissions are automatically removed from our database after six months.

Your application may be forwarded to your College Tutor for comment.
Your application may be forwarded to your Director of Studies or Supervisor for comment.
Academic-related travel plans should be discussed with your Tutor and/or Director of Studies/Supervisor. Additionally, undergraduates planning any travel during the Christmas or Easter vacations should discuss their plans with their Director of Studies.
Copies of receipts (excluding subsistence), totalling the full amount of the travel grant, must be submitted to the Tutorial Office within 30 days of your return to College. Failure to do so may result in repayment of the grant to the College.
Please upload a copy of the completed risk assessment. You will find a link to the risk assessment template at the top of this form.
Files must be less than 2 MB.
Allowed file types: pdf doc docx.
This is a condition of several of our trust funds and may increase the amount of support we are able to offer. Please submit this along with your receipts to tutorial.office@queens.cam.ac.uk.